Store Supervisor

Job Description : Job Requirements :

GENERAL

The Stores Supervisor controls and administers the Stores, maintaining the stock levels on an “as-needed” basis for the Workshop and the Company. This requires stocks monitoring and reporting to ensure no stock-outs that negatively impact the continuity of Workshop and Fleet operations.

The Stores Supervisor reports to the Workshop Administration Manager.

Duties & Responsibilities

The duties of the Stores Supervisor are as follows :

Outline of Duties & Responsibilities :

• Controls the Main Stores, the Second Hand Stores, Oil Stores and Gas Stores, under the management of the Workshop Administration Manager;
• Supervises and develops the Stores team, ensuring they are motivated, disciplined and productive;
• Drives the compliance of the Stores team with procedures and policies, with special attention to Invoices which must match PO’s, the issuing GRV’s, and Internal GRV’s; and that documents are supported, authorized and filed;
• Ensure that the Stores Information System (FMS / Sage) records are properly captured and maintained;
• Establishes minimum stock levels with the Workshop Administration Manager and ensures these records are correctly maintained in Sage;
• Follows procedures to ensure parts are procured when stock levels hit minimum stock levels;
• Checks stocks and parts received are in the required condition and meet specifications;
• Captures stock adjustments and stock returns and ensure authorization;
• Ensures that second hand spares are utilized first and new spares are only issued out if there are no second hand spares available;
• Establishes future spares requirements and ensure stores have stock;
• Ensures the capture of second hand spares and substitute parts records in Sage and link to the “Master Spare”;
• Ensures that the Stores are neat, clean and well packed and all parts are correctly stored in their correct bin locations and laid out in a manner to enhance efficiency;
• Coordinates Stores stock takes, including daily mini stock takes, monthly stock takes and the annual stock take and reports sent to management by the set deadlines;
• Reports stock variances to the Workshop Administration Manager;
• In co-ordination with the Workshop Administration Manager, conduct staff appraisals for stores employees and maintain discipline amongst Stores staff by taking disciplinary action as necessary.
• Presents PO’s, GRV’s with the relevant suppliers invoice, and internal GRV’s to the Workshop Administration Manager for approval;
• Seeks systems and stores administration improvements to raise productivity and cut costs for the Company;
• Receives employees with requisitions and requesting service as “customers”, treating them efficiently, politely and professionally.
• Perform other tasks as may be required by the Workshop Administration Manager or his Deputy

JOB REQUIREMENTS :

Soft Skills – Behaviours / Personal Competencies :

Hard Skills – Background / Technical Competencies :

Working Hours :

Regular Office working hours at JJ :

From Monday to Friday

Weekend (rotated weekly – one weekend ON / followed OFF) :

Saturday :

Sunday :